Position Overview:
We are seeking a top-notch Executive Assistant to provide crucial support to our Founder and Chief Strategy Officer who has myriad roles and responsibilities still in the agency. This is a remote independent contractor position with up to part time hours that offers the opportunity to work with a forward-thinking agency and contribute to our continued success.
About Us:
At Optidge, we are a dynamic and growing digital marketing agency that specializes in helping established businesses achieve their online marketing goals through strategic PPC, SEO, and social media campaigns. Our mission is to craft highly personalized marketing strategies that drive top-line growth for our clients. With a passionate team of digital marketing experts, we have evolved from a local consultancy to a 12+ member agency serving clients not only in the USA but across borders.
Why Optidge:
- We pride ourselves on a culture of continuous improvement and support, both for our team members and our clients.
- We believe in work-life balance and understand the importance of rejuvenation and spending quality time with family and friends.
- As a remote company, we offer flexibility and autonomy, allowing you to excel in your role from the comfort of your own workspace.
Key Responsibilities:
- Email Management: Monitor and manage the CEO's email inbox, prioritizing important messages, and drafting responses as needed.
- Calendar Management: Oversee and manage the CEO's schedule, coordinate appointments, and anticipate scheduling conflicts.
- Digital Organization: Maintain an efficient digital filing system for documents, ensuring easy retrieval and secure storage.
- Travel Coordination: Handle all aspects of travel planning, including booking flights, accommodations, and creating detailed itineraries. Ensure travel plans align with the CEO's preferences and business needs.
- Personal Requests: Assist the CEO with personal tasks and requests, such as shopping, reservations, and other non-business-related matters.
- Meeting Preparation: Prepare meeting materials, agendas, and presentations for CEO-led meetings and ensure all participants are well-informed.
- Communication Liaison: Act as a liaison between the CEO and internal and external stakeholders, ensuring seamless communication.
- Task Follow-Up: Monitor and follow up on action items and tasks assigned during meetings, ensuring timely completion.
- Document Drafting: Assist in drafting business documents, reports, and presentations as needed.
- Remote Support: Provide remote support to the CEO, staying accessible during business hours to address urgent matters.
- Team Coordination: Collaborate with other team members and assist in coordinating team meetings and events.
- Purchasing: Assist with purchasing tasks, including procurement of new employee equipment and managing client holiday gifting initiatives. Ensure efficient and cost-effective purchasing processes.
- Confidentiality: Maintain the highest level of confidentiality in handling sensitive company and CEO-related information.
Key Performance Indicators (KPIs):
- Response Time: Maintain a high standard of responsiveness to ensure efficient communication.
- Accuracy Rate: Strive for accuracy in all tasks and communications.
Qualifications:
- Prior Experience: Minimum of two years of successful experience in an executive assistant role with the title 'Executive Assistant to the CEO' or equivalent.
- Tech Savvy: Strong proficiency in Google Workspace and other relevant digital tools.
- Remote Work Experience: Previous experience working remotely and in an agency environment is a plus.
- Skills: High attention to detail, effective organization and time management, problem-solving abilities, and adaptability to changing priorities.
- Team Player: Collaborative mindset and willingness to contribute to the success of the team.
How to Apply:
If you are a highly organized and experienced Executive Assistant looking for a remote part-time opportunity with a progressive digital marketing agency, we'd love to hear from you. Please submit your resume and a video cover letter (we recommend using Loom and copying and pasting the video link into your application) detailing your relevant experience and explaining why you're the ideal candidate for this role.
**Please note that if you do not meet our minimum qualifications as listed above, your application will be disqualified.